1. Summary

To provide administrative support to the HR function specifically within the remit of reward.
 

1. Reporting

The Reward Analyst reports to the Head of People and is an attendee at the Remuneration Committee and the Charity Committee.
 

1. Duties

The Reward Analyst’s duties include:

• In conjunction with the HR Assistant enter all new starter information on to Cascade
• Assist in preparing the annual salary review, performance bonus, interim awards and profit commission spreadsheets and collect line manager feedback
• Inputting all remuneration and benefit membership details on to Cascade and keeping this up-to-date, and producing the associated employee documentation as required
• Working closely with payroll to ensure all adjustments are captured correctly and in the appropriate pay-run
• To act as the primary contact for Cascade Payroll in conjunction with the Finance Team
• To act as the primary contact for Benefiz - provision of all pay and benefit membership data to Benefiz and ensure accurate upload to the Benefits Platform
• Co-ordinating the Benefits Review Cycle and liaising with Benefiz
• Co-ordinating the enrolment windows for the Benefits Portal and Flex Fund
• Authorising CycleScheme and Electric Vehicles as per the eligibility rules
• Keeping the HR Insurances spreadsheet up-to-date and provide required data for the purpose of renewing the company travel insurance
• To provide financial references and letters as required
• To deputise as the secretary of the Remuneration Committee
• To co-ordinate the annual review of iNED fees and document
• To complete benchmarking surveys and monitor market trends
• Assist with the annual Resource Plan
• To provide expense budget information to the Finance team on an annual basis
• To support payroll with any employee payslip queries
• To assist in co-ordinating maternity, paternity and adoption pay
• To co-ordinate the Charity Committee’s spend and document
• Assist with the completion of the Market Policies and Practices return including calculating gender & ethnicity pay gap reporting
• Provide management information to CFC and auditors as required

This job description is not exhaustive of the Agency’s requirements.
 

1. Knowledge Required
   1. Employment Policies – Thorough knowledge and understanding of all statutory employment policies and procedures
   2. Company Policies – Thorough knowledge and understanding of all company/compliance policies and procedures
   3. Regulatory / Reporting – Knowledge and understanding of regulatory requirements in operation at any time (e.g. Lloyd’s and Companies Acts, DPA, anti-money laundering)
   4. Continuing Professional Development – Willingness to continue to develop technical knowledge through formal and informal learning, both internal to the firm, and externally
   5. Data Quality – Thorough knowledge of the company’s Data Policy, and particularly the responsibility this policy places on staff to ensure the accurate, consistent and timely input, maintenance and validation of all business-critical data.

1. General Skills
   1. Planning – Ability to manage time effectively by prioritising own workload to ensure deadlines are adhered and planning ahead accordingly
   2. Communication – Able to construct effective and accurate written communications including letters, faxes, emails and reports
   3. Interpersonal – Build and manage internal and external relationships utilising negotiation and influencing skills
   4. Decision Making – Be able to apply own judgement and experience when making decisions or referring the decision to the appropriate person when it falls outside own role, authority, knowledge and experience
   5. Organisational – Highly organised with the ability to meet the demands of both internal and external ‘customers,’ understand their needs and act promptly in response to requests and keep ‘customers’ regularly updated
   6. Problem Solving – Ability to solve problems promptly and efficiently
   7. Data Analysis – Able to analyse data and reach conclusions, including management information
   8. File and Data Management – Able to keep accurate records in an efficient manner in accordance with internal policies and procedures
   9. Service Standards – Ability to provide a high level or service, meeting business standards and Agency targets

 

1. IT Skills
   1. Systems – Microsoft Word, Excel, Outlook and Cascade
   2. Data Entry - Accurate keyboard and data input skills